The best way to Manage your time effectively is to always plan ahead. It is better to be proactive and planning ahead, than always having to catch up on work you could not complete. You should be sure to know what you need to do every day and when you are going to do it. When you know this, you will also be able to be more relaxed through your day, when you know how your day will progress. There is always a reason to manage your time effectively.
The key to remain on track with your scheduled items is to learn to say no. This is probably the hardest thing for a driven entrepreneur to do. They always try to keep everybody happy, even if it means that they will have to reshuffle their day. When everything is planned for your day and there are time slots left open, there is no reason not to accompany other people in that time this helps when you need to manage your time effectively.
When you need to rush your responsibilities in a day, it can result in chaos. Running from one appointment to another can lead to other people forming the wrong impression of you as an entrepreneur. While you are running around to get everything done and to see everybody, people might interpret it as being unorganized and not very professional. The best thing to do, will be to ensure that you have enough time for everyone in your day, even if it means that some will need to wait for a day. Even though they have to wait, they will get the best possible impression of you. This is something that not all people realize.
There are, however, a few ways in which you can manage your time effectively to get the most out of your day.
Determine Your Purpose
The best way to fuel you through your day is to ensure that you know why you are doing it. Once you have established this, everything in your day will become clearer. Your purpose will also drive you to do things to the best of your ability. This will let you realize that being on the run the whole time will not have your best work to result.
You might think that in the time that you had to sit down and make these lists, you could have done so more. This might be true, but as soon as you are not getting time to attend to all your responsibilities, you will realize that this little list could just have made your life a bit easier.
Make a list of the activities that are scheduled on a weekly or monthly basis. These items are normally non-negotiable. Other highly important activities will be included on this list, like spending time with your family. Another list will be to compile all the important activities that you will have to do in a day.
These activities will also enjoy preference over the activities in the next list. The other list will be all the urgent activities that arise throughout your day. Be sure to write them on the list as you go through the day. Remember that these things will be the least important activities in your day, although they still might be important. Some people you get to work with, will tell you that something is very important if it arises. This is most of the time just a strategy to get your attention. When you choose to attend to these matters first, you push aside your days planning and you might not get to all the other important things on your list.
Urgent matters can sometimes wait a few hours. When you get to the end of the day, you can take all the urgent items that were presented to you through the day and put them on your important list for the next day. The rule with urgent matters is that when a person tells you it is urgent, it can wait for a day. But as soon as you hear the word ‘crisis’, you might want to analyze the matter that was presented to you.
Remember that time is money, and the more money you want, the more time you will need out of your day. To manage your time effectively is too often overlooked. Try it for a week and you will see the difference it makes in your everyday life.