Health and Safety File

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Our Health and Safety Specialist will setup your Health and Safety File within the quickest possible timeframe.

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A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. A safety file for construction protects the employer from criminal liability and proves compliance with the Occupational Health and Safety Act and Regulations.

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Our Health and Safety File Service Will:

The Process for our Health & Safety File Service

Your Health and Safety File will contain the following:

Every Health and Safety File is ‘site specific’. It will be compiled in accordance with the client’s and the site’s safety specifications. The overall information requirements remain the same, and the site specific documents will be added. Your final Health and Safety File will contain the following:

Contractor appointment letter. (Construction Regulation 5(3)(f) of the OHS A)
37(2) Agreement between client and contractor
Notification of Construction Work
OHS Act
Company Occupational Health and Safety Management Plan
Company Occupational Health and Safety Policy
COID Letter of Good Standing – click here to apply.
Material Safety Data Sheets for hazardous materials used (if required)
Tax clearance certificate – click here to apply.
Risk Assessments
Safe work procedures (Site Specific)
Legal appointment with proof of training (Ex. Chief Executive Officer, Risk Assessor, First Aider etc.)
ID copies of all Employees on site
Incident reporting procedures
Incident reports (General Administrative Regulation 9 (3) – Annexure 1)
Incident registers
Reports of accidents
Emergency preparedness documents
Induction records
Medical surveillance records
Safety communication (Eg. Toolbox talks)
Registers (task and site specific, eg. Confined space, PPE issue, hand tools etc.)
Minutes of safety meetings
Assessment reports
Inspection registers
Inspection report
Method statements (per activity)

Safety File Price South Africa:

How Much Does a Safety File Cost:

R 2 990 (Initiation Fee)

+ R 6 900 (Finalisation Fee)

Our specialist will first gather all information required from you – thus initiate your application (R 2 990 fee payable). And then finalise your application and deliver your completed Health and Safety File (R 6 900 fee payable). If you do not need a full Health and Safety File; but rather a Health and Safety Plan for under R7000 – apply here.

Our Health & Safety Specialist:

Our Health and Safety Specialist, Corne Crowe, has over 8 years experience in Health and Safety. She has a National Diploma in Safety Management, is a qualified Fall Protection Plan Developer and also registered with SACPCMP and SAIOSH.

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More FAQ's and Information on Health & Safety Files:

What is a Health and Safety File?

A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.

What is the Process to obtain a Health & Safety File:

Apply above or call us Toll Free on 0800 007 269 (free to dial from Cellphones and Landlines).
Complete the easy online form and initiation fee payment.
Our Health and Safety Specialist works directly with you to get your documents ready and send the final invoice payable.
You will receive your Health and Safety File from us.

Advantages to have a Health and Safety File:

Contacts & Tenders: Numerous Contracts or Tenders requires you to have a Health and Safety File in place to perform any work on a construction site. Without this File you will not be able to get these large Contracts or Tenders.
Implementation of a Health and Safety System: With a Health and Safety File, you can control your health and safety management on site.

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